Describes how to prepare, review and upload GST ANX-1 to GST Portal
Table of Contents
Every regular taxpayer is required to furnish the details of all outward supplies (sales) and some inward supplies (purchases) pertaining to a period in GST ANX-1. This information is divided in various tables as specified by GST return rules. This article will explain how you can use Octa GST to prepare & upload GST ANX-1.
Once the relevant data has been entered, Octa GST is designed to generate all the tables of ANX-1 automatically. You can browse the data calculated in various tables and verify the contents before uploading it.
In order to prepare ANX-1, you need to go to ANX-1 page in Octa GST and then click Prepare ANX-1 button.
This will open the ANX-1 preview screen. Please select the business GSTIN, filing frequency, and return period for which you would like to generate ANX-1. As soon as you change GSTIN or return period, Octa GST will automatically calculate the preview and refresh the screen.
You can scroll down and view the automatically calculated summary data on preview screen. This summary information is divided into various tables depending on the nature of transactions.
Before you upload the ANX-1 to GST Portal, it is recommended to review and validate all documents and summary data.
Check for common issues
You can quickly check all sales and purchase data by using the automatic validation engine of Octa GST. In order to use it, click on Check Sales Data or Check Purchase Data button on ANX-1 screen. This will open a list of validation checks that you run on your sales or purchase data. Click on Check button to start the validation. If Octa GST finds any validation issues, it will indicate the same in failure count. You will have the option to see the records and take appropriate corrective actions if required.
Browse return tables
It is also recommended to browse various GSTR-1 table and verify the sanity of data. You should know each and every aspect of your data being reported in GST return. That is why Octa GST shows you both a summary of data and the ability to drill down within various summary levels to individual invoice(s) from inside the ANX-1 page.
Generate JSON file
Once you are satisfied with the data being reported in ANX-1, click on the Generate JSON File button to generate the file (JSON format) which can be directly uploaded to the GST website. If your business data is large and it cannot be accommodated in a single file, Octa GST will automatically split it into multiple files for you.
Upload to GST Portal
Please follow the steps below to upload ANX-1 JSON file to GST Portal.
- Login to GST Portal with your credentials.
- Go to NEW RETURN (TRIAL)
- Select the period
- Select return: GST ANX-1
- Select Preparation Mode: Upload/Download JSON
- Click PROCEED
- Click on Choose file button and select the JSON file.
In case of success: If the file is processed successfully, GST Portal will show the status Processed. This means complete ANX-1 data has been accepted by GST Portal. You can now open ANX-1 dashboard on GST Portal and verify the summary. If everything matches with ANX-1 summary shown in Octa GST, all the data of ANX-1 is uploaded to GST Portal successfully.
In case of failure: If there are any error in the upload process, status will show as Processed with error. If you encounter any error, please refer the next section to identify and correct those errors.
Sometimes things do not go right first time!
There can be cases where the annexure data is not accepted by the GST Portal in first attempt. In this situation, you can download the error file from the GST Portal and add it to Octa GST. It will check the contents of the error file and show these errors in a readable and friendly format. You can view the error messages and also the invoices/records affected by those errors. You can review the errors and take appropriate corrective actions to fix them.
Export & Print
Once the return has been filed, it is recommended to keep a record of filed data.
- Export: Click on Export to Excel button to export the full GSTR-1 data to Excel file.
- Print: Click on Print Summary button to print the ANX-1 summary. Please note that only summary is printed because full ANX-1 data can be quite large in some cases.